University of California, Berkeley
Space Sciences Laboratory
Building Emergency Plan
Date Adopted: April 5, 2000
Date Revised: June 15, 2001
Prepared By: Ralph E. Anderson
TABLE OF CONTENTS
• Building Description
• Building Safety Committee
• Building Emergency Staff
• Critical Operations Found in This Building
• Medical and Rescue Duties
• Immediate Emergency Notification
• Building Alarm(s)
• Emergency Notification Procedures
• General Evacuation Procedures
• Evacuation Procedures
• Fire Procedures
• Fire Prevention Procedures
• Potential Fire Hazards
• Earthquake Procedures
• Civil Disturbance/Demonstration Procedures
• Criminal or Violent Behavior
• Explosion or Bomb Threat Procedures
• Hazardous Materials Procedures
• Utility Failure
• Elevator Failure
• Flooding/Plumbing Failure
• Gas Leak
• Ventilation Problem
• Training and Documentation
• Securing Building Contents
• Appendix A – Acronyms and Terms
• Appendix B – Resource List
• Appendix C – UC Berkeley Evacuation Policy for People with Disabilities
• Appendix D – Emergency Preparedness Guidelines For People With Disabilities
BUILDING EMERGENCY PLAN
As a building occupant, you need to be familiar with this plan. Read it carefully. If you have any questions, consult your Department Safety Coordinator or Safety Committee representative. Keep the following in mind as you read through this document:
• Evacuation routes, exit points, and where to report for roll call after evacuating the building
• When and how to evacuate the building
• Locations of emergency supplies and materials that may be needed in an emergency, such as fire extinguishers, pull alarms and first aid kits
• Proper procedures for notifying emergency responders about an emergency in the building or work area
• Additional responsibilities (such as being a roll taker or floor monitor)
• Fire hazards
• Potential exposure to hazardous materials or processes in and around the work area, as well as any means of protecting yourself in the event of an emergency
I. Building Information
The Space Sciences Laboratory occupies three buildings: Silver Laboratory, SSL Addition and SSL Annex. The Departmental Safety Coordinator is Ralph Anderson [2-1520].
Building Name(s): Silver Laboratory, SSL Addition and SSL Annex
Building Coordinator: Antonio Castellanos
Building Coordinator Campus Address: Room 170, Silver Laboratory
Building Coordinator Telephone No.: 2-2125
Building Coordinator Fax No: 3-7629
Building Coordinator E-Mail: firstname.lastname@example.org
Alternate Building Coordinator: Ralph Anderson
Alternate Building Coordinator Campus Address: Room 208, Silver Laboratory
Alternate Building Coordinator Telephone No.: 2-1520
Alternate Building Coordinator Fax No: 3-7629
Alternate Building Coordinator E-Mail: email@example.com
The Silver Laboratory has a basement and three floors comprised of offices, data analysis labs, clean rooms, lab areas, and a conference. The SSL Addition has a basement and three floors comprised of offices, data analysis labs, clean rooms, general lab areas, cosmochemistry labs, a library, and a conference room. The SSL Annex has one floor comprised of offices and a conference room.
The SSL Emergency Assembly Area [EAA*] is the northwest corner of the SSL upper parking lot.
The SSL Emergency Management Area [EMA*] is number 14 located at the LHS Terraces parking lot.
*see definitions in Appendix A
Critical Operations Found in this Building
There are no critical operations in the Silver Laboratory, SSL Addition or SSL Annex for which an employee is required to remain in the building during an emergency.
Medical and Rescue Duties for Employees
No SSL employee has been assigned medical or rescue duties specific to emergency situations at the Silver Laboratory, SSL Addition or SSL Annex. Employees may have volunteered and been trained for rescue by the Office of Emergency Preparedness for campus emergency situations (e.g. a large earthquake).
II. EMERGENCY PROCEDURES
Immediate Emergency Notification
Life-Threatening Emergency Numbers:
Non-Life-Threatening Emergency Numbers:
Emergency Information – Phone & Radio
The buildings have the following alarm sounds:
• The evacuation alarm is a horn. In addition, strobe lights will also turn on. When you hear the evacuation alarm, leave the building. Follow evacuation procedures (see section below).
• The Addition 3rd floor fume hoods sound a horn when there is insufficient air flow. When you hear this alarm, leave the area and call call Ralph Anderson [2-1520], Antonio Castellano [2-2125].
• The elevator alarms are a horn and is not as loud as the evacuation alarm. When you hear the elevator alarm, call Ralph Anderson [2-1520], Antonio Castellanow [2-2125] or University Police at 642-6760.
Emergency Notification Procedures
When you call 9-911 or 911 (or any other emergency number) from a campus location to request emergency assistance, you will be connected to the University Police Dispatch. Call from a safe location and remember to:
• You do not need to know all the answers to these questions, but quickly gather as much information as you can. Give a telephone number or safe location where the emergency responders can call or meet you, and wait for the responders at that safe location.
• First, notify the fire department by pulling the pull station and (from a safe distance) calling the fire departmentcalling 911 to provide details of the situation. On campus dial 9-911. Off campus or from a pay phone dial 911. (See “emergency Notification Procedures” above).
• If you have been trained in the use of a portable fire extinguisher and are able to safely extinguish the fire, you may do so. Be sure you have a safe exit from the area and leave if one extinguisher does not put out the fire.
A schedule of custodial services in this building may be obtained by contacting PP-CS. The Building Coordinator also works with PP-CS to maintain fire extinguishers, fire alarm systems, and fire sprinkler systems in this building and to keep them in good working condition.
- Combustible materials (e.g. paper, cardboard, wood, etc.)
- Flammable gases in laboratories
- Flammable liquids in laboratories
If you are inside a Building:
Civil Disturbance/Demonstration Procedures
Most campus demonstrations are peaceful and people not involved should attempt to carry on business as usual. Avoid provoking or obstructing demonstrators. Should a disturbance occur, call the University Police. From campus telephones dial 9-911, from pay telephones dial 911. at 911.
If evacuation occurs, meet at the location designated as your building’s Emergency Assembly Area (EAA) and wait for additional instructions and information (see “General Evacuation Procedures” above).
Criminal or Violent Behavior
If you are the victim of, or are involved in, any on-campus violation of the law such as assault, robbery, theft, overt sexual behavior, etc., do not take any unnecessary risk. Notify University Police as soon as possible and give them the following information:
A suspicious-looking box, package, object, or container in or near your work area may be a bomb or explosive material. Do not handle or touch the object. Move to a safe area and call the University Police immediately at 642-6760. Use a telephone in a safe area. Do not operate any power switch, and do not activate the fire alarm.
Hazardous Materials Procedures
If you witness a hazardous material spill, evacuate the spill site and warn others to stay away. CallCall 9-911 from a campus telephone (or 911 from a public telephone)911 if you believe the spill may be life threatening. If you can determine that the spill is not life threatening, follow the procedures outlined below.
If you are a hazardous material user (user), you should be trained by your supervisor on proper use and storage of hazardous materials. This training should include hazard information, proper procedures for preventing spills, and emergency procedures when a spill happens.
In the event of a major utility failure, contact Ralph Anderson [2-1520] or Antonio Castellanos [2-2125]. If they are not available, notify Physical Plant-Campus Services [Zone 1] at 2-8962.
Before 8:00 AM and after 4:30 PM or on weekends and holidays, notify the University Police at 642-6760.
Evacuate the building if the fire alarm sounds and/or upon notification by the police (see “General Evacuation Procedures” above).
A major power outage may not in itself be destructive, but a possible resulting panic or fire could endanger life and property. Panic can be partially avoided by an immediate decision on the need to cancel classes or meetings in progress or to evacuate the building (see “Evacuation Procedures” above).
In laboratory buildings, fume hoods do not operate during a power outage and most laboratories should not be used until the ventilation is properly restored. (For more information, refer to the EH&S Fact Sheet, “Power Failure”.)
If you are trapped in an elevator, use the emergency telephone to call for assistance. If you are not able to contact someone on the emergency telephone, turn on the emergency alarm (located on the control panel) to signal your need for help.
III. Emergency Preparedness
Training and Documentation
Training is an integral part of the safety program for your building and it is the responsibility of each department to ensure all their employees are trained on the Building Emergency Plan for the building(s) they occupy. It is the responsibility of the occupant to become familiar with the Building Emergency Plan, to know evacuation routes and assembly areas, and to attend training(s) given by their department. As a supplement to the training, the Building Coordinator posts information in the building to ensure all occupants and guests can safely exit during an emergency.
The Department Safety Coordinator (DSC) and Department Safety Committee make the Building Emergency Plan and other safety information (as necessary) available to department employees. Training is initially required upon work assignment to the building. All department employees should get annual a documented refresher training on the contents of the Building Emergency Plan for buildings they work in.
Other training recommended for building occupants are CPR, first aid, and fire extinguisher training. For information on CPR and first aid training, call OEP (642-9036). The department can request fire extinguisher training from EH&S. Annual refresher training is recommended..
Each building on campus is required by campus policy to have two fire drills every year.Building evacuation drills are optional. If your building wishes to have a drill, tThe Building Coordinator is responsible for conducting the drills and documenting themit. The campus Fire Prevention Division inat EH&S can help you in your planning. (Call EH&S at 642-3073 for more information.)
Securing Building Contents
Experts claim that more than 90 percent of earthquake-related injuries do not come from collapsing buildings but from objects inside the building which fall on people (or from windows shattering and causing lacerations). Also, these objects will be damaged themselves, leading to expensive replacement costs after the quake. Therefore, it is in your best interest to spend a little effort now to prevent this from happening. You will need to physically secure shelves, computers, wall hangings, equipment, etc. In most cases, as a part of your department’s General Safety Inspections (required by their written Injury and Illness Prevention Program), the following items are checked. However, you may conduct your own inspection of your work area.
Building Coordinator: A University employee who has a defined role in campus emergency/disaster preparedness: he or she prepares building response plans and coordinates education and planning in this area for all building occupants. In addition, he or she serves as the communication liaison between campus service agencies and building occupants for specific circumstances enumerated in the Building Coordinator position description.
Building Emergency Staff: The occupants of the building (in both volunteer and appointed positions) who work on building safety issues, such as members of the Building Safety Committee, Role Takers, Floor Monitors and the Building Coordinator.
Building Safety Committee: A group composed of members of each department in the building, generally chaired by the Building Coordinator, charged with building emergency preparedness or overseeing building safety concerns.
Campus Emergency Operations: The headquarters for emergency responders and designated Center (EOC) representatives of campus essential services, where resources are allocated during a disaster. The EOC is located in Sproul Hall; the alternate site is Tang Center.
Department Safety Coordinator: A University employee who assists department management in coordinating, implementing, and documenting the department’s safety program. This includes updating the Injury and Illness Prevention Program as needed, ensuring that the Department Safety Committee meets at least quarterly, conducting periodic workplace inspections, acting as chemical inventory contact to EH&S, and ensuring department employees have and are trained on their Building Emergency Plan(s).
Department Safety Committee: A group composed of department representatives from each major unit of the department. If a department occupies different buildings, ideally, representatives from each building serve on the committee. Primary functions include:
EMA (Emergency Management Area): EMAs are part of the overall campus emergency preparedness program for use in major disasters. If a building is evacuated, occupants should go to their EAA. In a disaster they may then be directed to the EMA assembly area.
For emergency planning purposes, the campus has been divided into 18 regions. Each region is numbered and termed an “Emergency Management Area.”(See the map on the inside back cover of the campus telephone book.) An EMA can be a section of campus, an off-campus area, or a satellite area. Each EMA has a designated location (signified by red dots on this campus map) that will be the site of an incident command post and focus of activity (e.g., evacuation assembly area, dissemination of information, administration of first aid, etc.) in a major disaster. The EMA Coordinator (located at the site) will gather requests for help and status reports from each BC and relay the information to the campus Emergency Operations Center.
Emergency Responder(s): Person(s) who provide assistance in an emergency (or potential emergency) situation in a building. They are not building occupants and may be from University Police, local fire departments, EH&S, PP-CS, etc. In critical situations they may take charge of the building and have full authority over activities in and around the building.
Appendix B: Resource List
A number of University programs and service organizations are available to help maintain and promote a safe and healthful work environment for the campus community. A list of telephone numbers and web sites is provided below; please use the Campus Telephone Directory for up-to-date telephone numbers.
The Chancellor’s Office • 642-2331
Office of Emergency Preparedness • 642-9036
Office of Environment, Health & Safety • 642-3073
Office of Radiation Safety • 643-8414
Physical Plant – Campus Services (PP-CS) • 642-1032
PP-CS Customer Service Representative Zone 1] • 642-8962
University Police • 642-6760
University Health Services • 642-2000
• Check on people with special needs during an evacuation. A “buddy system”, where people with disabilities arrange for volunteers (co-workers/ neighbors) to alert them and assist them in an emergency, is a good method.
• Always ASK someone with a disability how you can help BEFORE attempting any rescue technique or giving assistance. Ask how he or she can best be assisted or moved, and whether there are any special considerations or items that need to come with the person.
• Get the attention of a person with a hearing disability by touch and eye contact. Clearly state the problem. Gestures and pointing are helpful, but be prepared to write a brief statement if the person does not seem to understand.
• Police or fire personnel will decide whether people are safe where they are and will evacuate them as necessary. The Fire Department may determine that it is safe to override the rule against using elevators.
• If an outage occurs during the day and people with disabilities choose to wait in the building for electricity to be restored, they can move near a window where there is natural light and access to a working telephone. During regular building hours, Building Coordinators should be notified so they can advise emergency personnel.
• If people would like to leave and an evacuation has been ordered, or if the outage occurs at night, call University Police at 642-6760 from a campus telephone to request evacuation assistance from the Fire Department.
• Some multi-button campus telephones may not operate in a power outage, but single-line telephones and pay telephones are likely to be operating. As soon as information is available, the campus emergency information line (642-4335) will have a recorded message stating when power is likely to be restored.
Evacuating a disabled or injured person yourself is the last resort. Consider your options and the risks of injuring yourself and others in an evacuation attempt. Do not make an emergency situation worse.
Evacuation is difficult and uncomfortable for both the rescuers and the people being assisted. Some people have conditions that can be aggravated or triggered if they are moved incorrectly. Remember that environmental conditions (smoke, debris, loss of electricity) will complicate evacuation efforts.
• Occupants should be invited to volunteer ahead of time to assist disabled people in an emergency. If a volunteer is not available, designate someone to assist who is willing to accept the responsibility.
• Always ASK disabled people how you can help BEFORE attempting any rescue technique or giving assistance. Ask how they can best be assisted or moved, and if there are any special considerations or items that need to come with them.
• Proper lifting techniques (e.g. bending the knees, keeping the back straight, holding the person close before lifting, and using leg muscles to lift) should be used to avoid injury to rescuers’ backs. Ask permission of the evacuee if an evacuation chair or similar device is being considered as an aid in an evacuation. When using such devices, make sure the person is secured properly. Be careful on stairs and rest at landings if necessary.
Prepare occupants in your building ahead of time for emergency evacuations. Know your building occupants. Train staff, faculty, and students to be aware of the needs of people with disabilities and to know how to offer assistance. Hold evacuation drills in which occupants participate, and evaluate drills to identify areas that need improvement. Plans must cover regular working hours, after hours, and weekends. Everyone needs to take responsibility for preparing for emergencies. People with disabilities should consider what they would do and whether they need to take additional steps to prepare. “Emergency Guidelines for People with Disabilities” is available from your Building Coordinator or Department Safety Coordinator.
- Follow the guidelines on the “Emergency Info” poster or in the Evacuation Policy for People with Disabilities. In particular:
- Make your environment earthquake and fire safe (do not place heavy objects above where you sit or sleep, bolt bookcases to the wall, make sure your exit route is clear).
- Keep sufficient emergency supplies to last three days (include food, water, prescription medicines and any other supplies you might need).
- If the “Emergency Info” poster guidelines do not apply to you, develop other strategies for your protection. For example, if you use a wheelchair and cannot duck and cover under a table:
- Move away from windows, filing cabinets, bookcases, light fixtures, and heavy objects that could shatter, fall, or tip over.
- Consider various disaster scenarios and decide ahead of time what you would do in different emergencies. For example, people with power wheelchairs should consider the following:
- In evacuations, it is standard practice to evacuate disabled people without their wheelchairs. Where should you be located while waiting for your wheelchair?
- If you need assistance, ask for it. People may not be aware of your circumstances or know how they can help.
- Consider how people will give you emergency information and how you will communicate your needs if you have impaired speaking, hearing, or sight.Consider arranging a buddy system with friends or colleagues so that someone will check with you, alert you as necessary, and see whether you need any assistance.
- If you need to be evacuated, help yourself and rescuers by providing them with information about your needs and the best ways to assist you.